Finance Department

Mission


To record, analyze, monitor, manage, and maintain the City's financial resources in a sound and efficient manner, and to report on this financial activity in an accurate and timely manner.

Goals and Objectives


  • To provide excellent customer service to internal and external customers
  • To continually strive for accurate meter readings and account billings
  • To provide Management, Agencies, Council Members, and Auditors with accurate, reliable information
  • To keep up with new technology to accommodate the City's growth and future requirements
  • To comply with federal, state, and local laws and regulations relating to financial administration and GAAP (generally accepted accounting principles)
  • To comply with grant award requirements and reporting
  • To prepare timely check runs for vendor payments
  • To prepare timely payroll runs for City employees
  • To assist, train, and monitor that proper Procurement guidelines are followed for City purchases

Description & Summary of Services


The Finance Department provides a wide range of services to both internal and external customers and its employees. A summary of functions and services follows.

Administrative Services Division


  • Oversees department divisions
  • Prepares Yearly Budgets
  • Prepares Monthly, Quarterly, and End-of-Year Closing
  • Prepares Quarterly and Yearly DFA Reports
  • Manages Investments
  • Prepares other daily and monthly routines to keep Internal Control requirements in place

Purchasing, Capital Assets


  • Manages Vendor Information
  • Manages and prepares Bid Proposals, Quotes, and Contracts
  • Maintains City's Capital Assets

Accounts Payable


Prepares weekly vendor checks

Payroll


  • Manages Biweekly City Payrolls
  • Maintains Employee Payroll Requests (Direct Deposit, Utility Payment, etc) and related files
  • Prepares End-of-Year W-2 and 1099 forms
  • Prepares Gross Receipts Monthly reporting

Utility Billing


  • Maintains and Bills for Customer Utility/Water and Garbage accounts
  • Responsible for monthly meter readings and maintenance